Event Logistics

Contact Information

Event Name*

What is your event called? Put the event name here and we'll use this name to identify things going forward.

Date of the Event*

Please tell us what the date of your event will be.

Primary Contact Name*

Please tell us who the primary contact is for your event.

Primary Contact Email*

Please provide an email address for the primary contact.

Enter Email Confirm Email

Primary Contact Phone*

Please provide a phone number for the primary contact.

Do you want to provide a secondary contact person?*

Yes
No

Secondary Contact Name

If you have a secondary contact, please tell us who it is.

Secondary Contact Email

Please provide an email address for the secondary contact

Enter Email Confirm Email

Secondary Contact Phone

Please provide a phone number for the secondary contact

Event Information

Event Type*

Is your event public, private, or other?

Public
Private

Event Location*

The Main Stages at 601 Main St N
The Loft Studio Space at 450 Main St N
Studio A at the Brick Alley - 421 Main St S

This event will be indoors or outdoors*

Indoors
Indoors - North stage
Indoors - South stage
Outdoor stage

Load In Time*

What time do you need to start loading in and setting up? Please note, doors open 1 hour before Event Performance Time - make sure you give yourself enough time for setup.

:

Event Start Time*

What time does the performance / festivities start?

:

Duration of Event?*

How long do you think the event / festivities will be?

Load out time*

What time will you be loading out?

:

Intermission

Will you have an intermission? How long will it last?

Seating and audience information

Estimated Audience Size*

Please tell us how many people are expected to attend.

Tickets*

Is this event ticketed or unticketed?

Ticketed - sold through the Zephyr - our staff will contact you for more details
Ticketed - sold through another means
Unticketed

At our main stage we offer General Admission or Reserved Seating*

We offer three styles of seating, Theatre, Cabaret and an Open Floor. Please choose one.

General Admission - Theatre Style - up to 125 seats indoors / 250 outdoors
General Admission - Open Floor / no chairs - maximum capacity : 125 indoors / 250 outdoors
General Admission - Cabaret style with tables and chairs - 80 indoors / 160 outdoors
Reserved Seating - Theatre Style - up to 125 seats indoors / 250 outdoors

At the Loft space we offer General Admission*

We offer theatre seating, and an Open Floor. Please choose one.

General Admission - Theatre Style - up to 75 seats indoors
General Admission - Open Floor / no chairs - maximum capacity : 120 indoors

At Studio A we offer General Admission*

We offer theatre seating, and an Open Floor. Please choose one.

General Admission - Theatre Style - up to 25 seats
General Admission - Open Floor / no chairs - maximum capacity : 40

Merchandise sales*

Do you have any merchandise to sell? And if so, who will provide and process merchandise sales? e.g., take credit cards / cash?

No.
Yes - Guest artist will provide and facilitate merchandise sales.
Yes - Zephyr will provide sales personnel, with cash/credit card transactions processed by the guest artist.
Yes - Zephyr will provide and process cash/credit card transactions for merchandise sales (CC fees will be deducted from receipts).

Program / playbill*

Will the guest artist provide a playbill or program for the audience?

No.
Yes - Guest artist will provide a playbill for the event.

Will the event be professionally documented?

Will the event be professionally photographed, or audio or video recorded? Please check all that apply.

No.
Yes - Photographed.
Yes - Audio recorded.
Yes - Video recorded.

Is the audience allowed to video record or take photos during the event?*

An announcement can be made prior to the event, asking audience members to refrain from using cameras during the event.

Yes
No

Technical / Logistics requirements

Performers / Stage Space*

Please give a basic description of the performers, how many there are, and what stage space you need. Include as many details as you think will help! Please upload a stage plot if you have one.

Stage Plot upload

Please upload a .jpg, .png, .pdf, .gif, .bmp, or .svg file of your stage plot. Files up to 10MB supported.

Accepted file types: jpg, png, pdf, gif, bmp, svg, Max. file size: 10 MB.

Sound Reinforcement*

Who is providing sound reinforcement?

Guest artist will provide sound reinforcement.
The Zephyr Theatre will provide sound reinforcement - microphone / speakers / music playback.
No sound reinforcement needed

Sound reinforcement details*

Please give us a basic input list. If you know what you need for monitor mixes, and/or if you have in-ear monitors, please indicate which locations monitors are located, and which are in-ear.

Lighting Requirements*

Please give a basic description of lighting requirements.

Electrical Requirements

Is there any need for electricity? Any special electric requirements for lights or sound?

Rehearsals*

Will there be any rehearsals? Please provide Date / Time / Length of rehearsals.

Walk-in music*

Do you want walk-in music played in the lobby or theatre?

No walk-in music required.
Guest artist will provide walk-in music
Theatre will provide walk-in music

Announcements*

Are any announcements to be read or played prior to the event starting, and if so, who will provide the announcer?

No.
Guest artist will provide an announcer.
Please have The Zephyr Theatre provide an announcer.

Announcements to be read

Please upload a document containing the announcements you want read or played.

Max. file size: 20 MB.

Acoustic Piano*

Do you need the acoustic piano for your event?

No.
Yes.

Green room / Dressing room

Are there any specific needs pertaining to the Green Room or dressing room?

Anything we missed?

Is there anything else we need to know? Jot it down here!

Almost Finished!

Please click Submit to complete the logistics form. One of our staff will contact you with a confirmation that we are underway, and with any follow up questions we may have.

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You’re on your way to having a spectacular event!

Contact Information

Event Information

Seating and audience information

Technical / Logistics requirements

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